Portal Hound for nonprofits and NGOs
Staff abroad in your donor and grant systems, under their own names, from your organization's address.
Field staff and remote teams need the donor CRM, grant portals and payment tools without being locked out every time they travel. Portal Hound gives them named access to the systems you approve from one organization-owned U.S. address, with a log for your auditors and board.
The problem
Grant and donor systems lock out the people who need them most.
Government grant portals, donor platforms and banks challenge or block logins from abroad. Staff respond with shared logins, which your auditor, your board and your funders' agreements all forbid.
Locked out in the field
A grant report due Friday, and the portal won't let the country director in from where they are.
Shared logins fail the audit
Your single-audit and funder reviews ask who had access to financial systems. Shared logins have no answer.
Donor data
Donor records are personal data, and in some states regulated as such. Access needs a name on it.
How it works
One button for workers. Full control for you.
You approve the portals
Add each platform your team works in. Portal Hound suggests the domains it needs, and nothing is reachable until you approve it.
Workers press Connect
They install a small app for Windows or Mac, sign in with their work email, and connect. There's nothing to configure.
Only approved portals go through
Those platforms are reached through your company's U.S. gateway, tied to that person and logged. Email, banking and everything else use the worker's own connection.
Platforms
The portals these teams approve first.
Any web platform can be approved. These are typical for nonprofits and ngos.
What you get
Named users, one organization address, a log your auditor will accept.
- Every staff member has their own user on the CRM, finance system and grant portals; Portal Hound never shares a login.
- All logins leave from your organization's one U.S. address.
- Access logs tie every session to a person, which satisfies the access-control questions in a single audit.
- Revoke access the day someone leaves, from anywhere.
Requirements
Portal Hound is for teams already allowed to work offshore.
It controls and records how your team reaches portals. It doesn't change who is allowed to use them, or where from.
Your agreements must permit offshore access
Government grant portals, banks and some donor platforms restrict access from outside the U.S. or by named individuals only. Check each portal's terms and your funder agreements before routing it. Portal Hound is not a way around a portal's location rules.
Every person uses their own login
Your team members sign in to each platform with accounts issued to them, in the role they need. Portal Hound never shares, stores or fills in a login, and it isn't for working as somebody else.
Regulated data stays your responsibility
Donor and beneficiary data are personal data under privacy laws in many jurisdictions. Your organization's policies and training still apply.
Tell your team access is logged
The access log records which person reached which platform and when. Tell them, and follow the privacy and employment rules where they work.
Portal Hound doesn't guarantee access to any portal. The companies that run them decide who may use their systems. Full requirements.
Questions from nonprofits and ngos
Is there nonprofit pricing?
Ask us. Plans are by team size, and small organizations usually fit the Starter plan.
Can board members use it?
Yes, if they're added as named users on the systems they need. Many organizations give board members read-only roles on finance systems and route those through Portal Hound.
Does it work for staff who travel rather than live abroad?
Yes. The app works anywhere with internet; approved portals go through your organization's address wherever the person is.
Related
See Portal Hound with your own portals.
We'll show you the worker app and admin console, and talk through setting up a gateway for your team.